October 2025 Board Meeting Summary

Minutes

Brookeville Knolls HOA Board of Directors Meeting

7:30 pm, Wednesday, October 22, 2025

Attendees: Maria B, Jim D, Maria H, David K, Joe K, Brad S

Called Meeting to Order – 7:30pm

Review / Approval of September 2025 minutes – Motion to approve passed.

President’s Report

a.     Maria B. sent August minutes and October meeting info to Ryan to update our website.

b.     GOCA website also has a direct link to Roads; able to report missing signs, blocked signs, areas where grass hasn’t been mowed, etc. Ryan Martin added this link to the Frequently Asked Questions, but Maria B. suggested he make this more prominent. Maria B. asked Ryan if he can add this to the header. Maria B. provided suggestions to limit the number of tabs. Ryan is working on this.

c.      GOCA: Maria B. attended the October meeting

Treasurer’s Report

a.     David visited the bank, had a less than great experience with our new bank. Report on accounts. See attached report.

b.     Delinquent accounts

c.      Account Balances

Vice President’s Report

No update

Secretary’s Report

No update

Member-at-Large Report

a.     Joe provided updates from GOCA:

a.     No Turn on Red signs added at many MoCo intersections

b.     Proposing changes to the traffic light at Village Shopping Center and Route 108; looking at making left lane out of the shopping center left turn only and right lane straight or right turn only.

Architectural Committee:

1.     ACR issues

2.     Sheds

3.     Need assistance with non-compliance letters – need volunteers

Old Business:

1.     Grounds Maintenance / Landscaping Projects

2.     Trees

a.     Maria H. indicated that we need to follow-up on tree plantings as discussed at the 2022 and 2023 Annual Meetings. We need trees planted to replace the many trees felled over the year. We need to pick trees that are smaller and less likely to fall over. Maria H. contacted the County and they submitted a request for us. Maria H. received email response from the County with the application for trees as well as which trees are available. The Maria’s will relook at the map provided by the County as it appears it only includes Maria H.’s property. Maria B. and Maria H. met and reviewed the trees suggested by the County. Maria H. scheduled a meeting with the County, but they cancelled. Maria H. to reschedule.

3.     Proposed Covenant Changes

4.     Homeowner letters

a.     Reserve Study

a.     Received question from homeowner on this. David indicated that our Auditor knows a company that can do our Reserve Study for about $2000. David tried to estimate the number of square feet for our path system. Maria B. reviewed B&B Paving records to see if the total square footage of asphalt is noted; square footage was not listed on any documents.

b.     David will get more information on companies that do Reserve Studies.

6.   Encroachment

7.   Misc. Items:

a.     Board member training – required every 3 years

b.     Annual meeting

New Business:

a.     Received email from Nancy Wersto with suggested topics for our Annual Meeting.

a.     Discussion about topics that may come up in the annual meeting.

Motion to Adjourn the meeting at 9:06pm – Approved.