December 2025 Board Meeting Summary

Minutes

Brookeville Knolls HOA Board of Directors Meeting

6:30 pm, Wednesday, December 10, 2025

Attendees: Maria B, Jim Duga, David K, Joe K, Brad S

Call Meeting to Order at 6:35pm

Review / Approval of October 2025 minutes – Brad motioned to approve the October minutes. Maria B. seconded and all were in favor.

President’s Report

a.     Maria B. sent September meeting minutes to Ryan to update our website. December meeting is closed so that will not be published.

b.     GOCA website also has a direct link to Roads; able to report missing signs, blocked signs, areas where grass hasn’t been mowed, etc.

c.      Received HO complaint about the debris

d.     GOCA: Maria B. attended the December 9^th meeting.

o   Planning Board provided an overview of the Rezoning review process

o   Upcoming GOCA awards; nominations due by 2/8; awards ceremony scheduled for March 14^th at Good Counsel HS

o   North High Street project delayed

o   Update on the Olney police substation; public hearing held 11/19 at Olney Library

o   Community building at Spartan Rd and Georgia Ave; renovation scheduled; $250K budget

Treasurer’s Report

a.     David suggested we change the CDs from 2 years to 6 or 12 months. The Board agreed.

b.     Account Balances

Vice President’s Report - Not present

Secretary’s Report - No update

Member-at-Large Report - Joe provided additional updates from December GOCA meeting regarding new development coming at Olney Golf Park.

Architectural Committee:

1.     Sheds:

a.     Received 12 responses:

2.     Unkempt Homes:

3.     Need assistance with non-compliance letters 

Old Business:

1.     Grounds Maintenance / Landscaping Projects

a.     Maria B. will send a copy of the original letter saying that this was addressed but now they are again parking on HOA property and have not removed the fence posts. Survey stakes and/or paint marking our property.

2.     Trees

a.     Maria H. indicated that we need to follow-up on tree plantings as discussed at the 2022 and 2023 Annual Meetings. We need trees planted to replace the many trees felled over the year. We need to pick trees that are smaller and less likely to fall over. Maria H. contacted the County and they submitted a request for us. Maria H. received email response from the County with the application for trees as well as which trees are available. The Maria’s will relook at the map provided by the County as it appears it only includes Maria H.’s property. Maria B. and Maria H. met and reviewed the trees suggested by the County. Maria B. met with the County rep and they walked the common areas. County proposed 40 trees, mostly in the open areas rather than through the woods.

3.     Proposed Covenant Changes

4.     Homeowner letters

a.     Reserve Study

6.   Encroachment

7.   Misc. Items:

New Business:

1.     Discuss Board roles for the new year. We agreed to keep our current roles. CLOSED.

2.     Trash program renewal

a.     Maria B. will contact New Generation to see if they will increase their fees for the coming year.

b.     David will draft renewal letter and be ready to send out once we hear back from New Generation.

3.     Schedule January meeting; proposing January 21^st at 7:30pm.

Brad motioned to adjourn the meeting at 8:42 pm. David seconded and all were in favor.