August 2025 Board Meeting Summary

Minutes

Brookeville Knolls HOA Board of Directors Meeting

7:30 pm, Wednesday, August 20, 2025

Attendees: Maria B, Maria H, David K, Brad S

Call Meeting to Order – Maria B. called meeting to order at 7:32pm

Review / Approval of June and July 2025 minutes – Motion to approve June and July Minutes approved.

President’s Report

a.     Received email from HO asking for an electronic document with our dues amount and asking us to verify his dues are up to date. Maria B. forwarded this request to David. David to respond

b.     Received 2 emails requesting information on our trash program and the bulk pickup process. Responded to both with the link to our website and to look under the TRASH tab. Closed.

c.      GOCA website also has a direct link to Roads; able to report missing signs, blocked signs, areas where grass hasn’t been mowed, etc. Ryan added this link to the Frequently Asked Questions, but Maria B. suggested he make this more prominent

d.     GOCA

o   Maria B. attended the August Social held at the Brookeville Academy. Elrich attended. She spoke with Aaron Kraut about the ZTAs. He was soliciting for volunteers to help collect suggestions for the use of the old CapitalOne bank building purchased by the County (corner to GA Ave and Spartan Rd.). Maria B. volunteered.

o   GOCA is facilitating COCC (Common Ownership Community) Board Training

o   National Night Out in Olney was again successful. It is 14^th largest of NNO events in the US.

Treasurer’s Report

·       Discussion of Dues, Budget deficit, and Reserve study. Motion to approve updates to budget and increase of due’ to $330 – approved.

·       Account balances

Vice President’s Report

·       Maria H. sent email regarding trees, got response. She set up meeting with County tree person

Secretary’s Report - Nothing to report

Member-at-Large Report

·       Joe installed the signs at all locations except the entrance to the path at Shady View Lane.

Architectural Committee:

1.     ACR issues

2.     Sheds

Old Business:

1.    Grounds Maintenance / Landscaping Projects

2.   Trees

3.   Proposed Covenant Changes

4.   Homeowner letters

5.   Reserve Study

6.   Encroachment

7.   Misc. Items:

New Business:

a.     Discuss dues increase: Board approved a $10 increase to $330 for the year.

b.     Review dues letter to be mailed in late August. Board reviewed and sent their feedback to David.

Maria B. motioned to adjourn at 8:54pm - Approved