July 2025 Board Meeting Summary

Minutes

Brookeville Knolls HOA Board of Directors Meeting

7:30 pm, Wednesday, July 23, 2025

Attendees: Maria B, Jim D, David K

Call Meeting to Order - Maria B. called meeting to order at 7:30pm

Review / Approval of June 2025 minutes – No changes noted, but could not vote to approve as we did not have a quorum of Board members.

President’s Report

a.     GOCA website also has a direct link to Roads; able to report missing signs, blocked signs, areas where grass hasn’t been mowed, etc. Ryan added this link to the Frequently Asked Questions, but Maria B. suggested he make this more prominent. Maria B. asked Ryan if he can add this to the header.

b.     Sent Ryan July meeting information and the May minutes to post on our website; all posted. COMPLETE

c.      GOCA

o   Mark Elrich was a guest speaker

o   Community Spotlight – a couple of people presented their research findings on zoning and oversight related to residential care facility near Greenwood ES.

o   Transportation Committee:

§  More cross beacons have been proposed

§  September meeting will have MSDHA speaker to address road issues

o   August Meeting will be a Happy Hour at the Brookeville Academy from 6-8 pm

o   GOCA is facilitating COCC (Common Ownership Community) Board Training

Treasurer’s Report

·       David paid CCOC invoice

·       Account Balances:

·       Reviewed YTD expenses, estimated full year expenses, and proposed budget. Proposed budget is based on $330 annual dues (increase of $10). This will allow us to move $3911 to reserves in 2025-2026 fiscal year.

Vice President’s Report – no update

Secretary’s Report – no update

Member-at-Large Report – no update

Architectural Committee:

1.     ACR Review:

2.     Sheds

3.     Trash:

Old Business:

1.     Grounds Maintenance / Landscaping Projects

2.     Trees

a.     Maria H. indicated that we need to follow-up on tree plantings as discussed at the 2022 and 2023 Annual Meetings. We need trees planted to replace the many trees felled over the year. We need to pick trees that are smaller and less likely to fall over. Maria H. contacted the County and they submitted a request for us. Maria H. received email response from the County with the application for trees as well as which trees are available.

b.     Reviewed Pupkar’s tree proposal. We need details on these trees. Pupkar needs to mark the trees or review with a Board member.  Sent a couple of emails to Steve.  Maria B. sent follow up email to Pupkar 6/24.  No response received. CLOSED.

c.      Down trees at corner to HH and QE drive. Pupkar completed the work and Maria B. sent the invoice to David. CLOSED.

3.     Proposed Covenant Changes – ON HOLD

4.     Homeowner letters

5.     Reserve Study

6.   Encroachment

7.   Misc. Items:

New Business:

a.     Discuss dues increase

b.     Review dues letter to be mailed in late August. Maria B. will review and send feedback to David.

c.      Schedule August Board meeting; proposing August 20 at 7:30pm; everyone ok with 8/20 meeting.

Maria B. motioned to adjourn the meeting at 8:30pm. David seconded and all in favor.