April 2025 Board Meeting Summary

Minutes

Brookeville Knolls HOA Board of Directors Meeting

7:30 pm, Wednesday, April 16, 2025

Attendees: Maria B, Jim D, Maria H, David K, Joe K

Call Meeting to Order – 7:35pm

Review / Approval of March 2025 minutes - Joe motioned to accept the minutes as written. David seconded, and all were in favor.

President’s Report

a.     GOCA website also has a direct link to Roads; able to report missing signs, blocked signs, areas where grass hasn’t been mowed, etc. Maria B. emailed link to Ryan to add to our website. Ryan is working on adding this to our website.

b.     Ryan posted tonight’s meeting information on the website. He also posted the March meeting minutes.

c.      Received letter from homeowner in Tanterra asking us to repair the BKHOA path where it meets QE Drive. Maria B. responded that the land between the end of our path and the street belongs to the County. Suggested they contact the County. Also noted that Tanterra has a very extensive path system.

d.     Received a few emails from residents outside of our HOA asking us to ask GOCA to get the Greenwood ES issue on their agenda. Maria B. forwarded at least one request to the GOCA president.

e.     GOCA:

o   Maria B. sent the Greenwood ES meeting Zoom link to the community prior to the 3/24 meeting.

o   Maria B. and Joe participated in the April 8th GOCA meeting

o   Drug / alcohol rehab center was a large topic at this meeting

o   Olney Days events coming May 2nd – 4th

Treasurer’s Report

·       Account Balances

Vice President’s Report – not present

Secretary’s Report – not present

Member-at-Large Report – Joe reviewed ACRs

Architectural Committee:

1.     ACR Review

2.     Sheds:

a.     Jim drafted a letter that will be sent to all homeowners letting them know of the shed guidelines and that specific letters will be sent to homeowners with a shed that either does not meet guidelines and/or does not have an approved ACR

Old Business:

1.     Grounds Maintenance / Landscaping Projects

2.     Trees

3.     Proposed Covenant Changes – ON HOLD

4.     Path

5.     Homeowner letters

6.     Reserve Study

7.   Encroachment

8.   Update ACR form

9.   Misc. Items:

New Business:

a.     Submitted request to Pupkar for estimate to review / address HOA tree

b.     Maria H. indicated that a light post on QE drive was hit and is leaning. She will report to MC311.

c.      David motioned to transfer from general fund to our reserve fund; we budgeted for this. Maria seconded, and all in favor.

d.     Schedule May Board meeting; proposing May 21st at 7:30pm. May meeting date was changed to May 28th.

Maria motioned to adjourn @ 8:29pm. Joe seconded and all others in favor.