July 2019 Board Meeting Summary

Brookeville Knolls HOA Board Meeting Minutes

Wednesday, July 10, 2019

7:00 p.m. - Olney Library

Attendees:

Maria Ryan David

Kathleen Bob Rick

General:

• Kathleen called the meeting to order at 7:04 p.m.

• Kathleen motioned to approve the June minutes. Ryan seconded, and all were in favor.

President’s Report:

• Kathleen - removed dead trees

• Responded to requests from 2 homeowners on how to obtain resale packages

• Rec’ request for insurance certificate. Kathleen will send policy # and contact name for BKHOA

Treasurer’s Report:

• Reported on Account Balances as of 7/10/2019

• Maria will call David/Kathleen re walk-through for landscaping items to be addressed.

• David provided an updated member list. Yellow are delinquent on dues. Green is missing information.

Vice President’s Report:

• Traffic/Speed Humps

• We have 90 days to get the appropriate HOA members to vote.

• Website

• Ryan will add FAQs to the Resale Package and also add separately on the site.

• GOCA

• Dog Park lighting project; asking for feedback.

Secretary’s Report:

• Kathleen signed COC document; Maria will mail to COC.

• LandDecor – fallen branch removal approved; Maria will request an estimate for trimming bush along Shady View Lane and trimming overgrowth through the woods (about 2 ft on either side anything hanging down lower than 8 feet). Maria will also request an estimate to spread out pile of mulch at the T in the path.

Old Business:

• HOA Legal Questions - follow-up from April 2nd Meeting:

• Kathleen sent a follow-up email to J. Ferguson on 7/7.

• Trees:

• Maria and David will review additional needs during their walk-through.

• Architectural Notices Templates:

• The Board and committee approved language for the first and final notice templates and suggested creation of a new second notice so there will be a series of 3 notices available.

• Kathleen reviewed revised second notice that is a little stronger than the first and includes information about home values and maintaining the well-kept nature of our community. David motioned to approve, Kathleen seconded and all were in favor.

• Architectural Change Request Form:

• Reviewed ACR form revisions. David was able to fit everything on one page, including approval signature/date.

New Business:

• Comcast boxes (3) on HOA property near Tidewater pool and behind home fence. Maria will draft a follow-up letter to Comcast.

• Discussed junk behind Tidewater Court.

• ACRs: Processed 2 requests

Maria motioned to adjourn the meeting at 8:48 pm; David seconded, and all were in favor. The next Board meeting is scheduled for Wednesday, August 14th from 7-8:30pm at the Olney Library.