October 2022 Board Meeting Summary

Brookeville Knolls HOA Board Meeting Minutes

Wednesday, October 19, 2022

7:00 p.m. – Zoom

Attendees:

• Maria B

• Maria H

• David K

• Rick W

• Bob W

• Noam H (Guest, homeowner)

Review / Approval of September 2022 Meeting Minutes

● Maria B. called the meeting to order at 7:01pm.

● Maria H. motioned to approve the Sept 2022 meeting minutes. Rick seconded and all were in favor.

President’s Report

● Website updates: The October meeting date was posted on the HOA website. August meeting minutes and November 2021 annual meeting minutes were also posted on the HOA website.

● GOCA Update: Maria B. attended the October meeting. The agenda included a presentation and Q&A from the two District 7 County Council candidates, Dawn Luedtke (D) and Harold Maldonado (R).

● Maria B. sent revised dues letter to David which he mailed to the homeowners.

● Emails

Treasurer’s Report: David included detailed printouts of the CDs and accrued interest in his monthly budget summary. Sandy Spring Bank has now deemed the HOA a “commercial account” and raised fees. David thought it would be worthwhile to talk to them about this and there was a brief discussion whether the HOA should be considering other banks.

● Account Balances

● Re-Sale Packages: No requests were received or are pending.

● Dues Status

Vice President’s Report: No report.

Secretary’s Report: No report.

Member-At-Large Report: No report.

Architectural Committee:

● Architectural Change Requests for Review

● Compliance Issues

Old Business:

● Grounds Maintenance / Landscaping Projects

o Need to create an RFP for bids to complete the proposed work to address water flow issues. Rick sent a draft RFP to the Board for review by the end of the following week. Rick will send this RFP to ECR and maybe one additional company. Rick sent the RFP out.

o The Board motioned to get additional bids for the survey of Parcel D only from OC&L. David found information from previous surveys. Bob contacted Charles P. Johnson and Associates who did the original survey and received additional information.

● ADU Voting/Meeting Review of new amendment; item tabled for review at April 2020 meeting. This issue is pending until we get feedback from the HOA attorney.

● Reserve Study:

o Maria B. and David met and a draft file was put together. Maria B. looked at the CCOC website for information on where to send our documents for CCOC approval. Maria B. drafted a detailed file following the format provided by CCOC. She reviewed the file with David and made a few changes for his review.

● Trees

● Montgomery County 311 Submissions

● Proposed Covenant Changes:

o Maria B. redlined the Architectural Guidelines with a couple of changes noted below. Remaining changes apply to the Covenants.

o Maria B. added a fee structure for assessing fines in those instances where the homeowners in non-complaint with the ACR guidelines and have failed to respond.

o Revise proxies, especially their current length of 5 pages. This item is not covered in the covenants, but the BOD will look at this item.

o Payments.

o Exterior maintenance.

● Review revised trash/recycling document

● Received a letter from Williams regarding an environmental survey they will be conducting. The BOD approved the survey and David suggested that Williams be asked to provide a copy of the results for the BOD. No update received yet.

● Election

● Suggested Improvements to the ACR process

● Pothole

● MoCo Storm Water Survey.

New Business:

● Review 2021/2022 accomplishment document.

● Discuss nominations from the floor.

● The annual meeting is Thursday Nov 3rd at 7:30 PM.

The next monthly Board meeting will be tentatively scheduled for Wed Dec 7th at 7 PM pending verification that members elected at the upcoming annual meeting can attend. Maria B. made a motion to adjourn at 8:27 PM. David seconded and all were in favor.