March 2024 Board Meeting Summary

MINUTES

Brookeville Knolls HOA Board of Directors Meeting

7:00 p.m., Tuesday, March 19, 2024

Via Zoom

Attendance: Maria B, Maria H, David K, Brad S, Joe K

Review / Approval of February 2024 Meeting Minutes

            Motion to accept the minutes as provided to the Board via email. David Motioned, Maria H. seconded, all in favor. Approved.

President’s Report

·      Maria B. to attend hearing about attainable housing for Montgomery County

·      Maria B. to attend meeting on N. High Street changes

·      Commissioner’s Board Training for Board Members: Please complete if not done in last 3 years. Brad and Joe to complete as a new board member

Treasurer’s Report

·      No change to list of outstanding HOA dues

·      122 homeowners paid for Trash Program renewal;

·      David to send note out regarding outstanding dues

Vice President’s Report – no update

Secretary’s Report – no update

Member-at-Large Report

·      GOCA meeting report

Architectural Committee

ACR’s:

1.     3 Requests Approved

Old Business:

1.     Grounds Maintenance / Landscaping Projects

a.     Grading/Water Run-off Issue - Maria B. sent identified questions to Boyer and copied the BOD on 3/14/23. Maria B. sent a follow-up email. No response yet.  Sent to Joe to review. Jarmon’s are asking for status. Maria received the name of another company to contact about mitigation - Brightview. Maria B. will schedule a call with Brightview to include Joe.  Maria B. will respond to Jarmon’s asking them how long it takes for the water to dissipate. They should provide photos and water measurements 6, 12, 18, 24, 36, and 48 hours after a heavy rainfall (as best as possible).

b.     Maria B. contacted Johnson re. survey completed previously. They sent a copy of the last survey which indicates there are markers near the driveway bib at Georgia Avenue. These may have been covered by asphalt when that driveway bib was installed. Johnson indicated this could be checked and is to provide a cost estimate to do so. No response yet on the estimated cost. Receipted proposal for updated surveys for Parcels D and F.  Maria B. proposed that we only need survey for Parcel D and not F. Motion to accept the survey proposal for Parcel D. Joe Seconded and all approved.

c.     Maria H. asked for the status of the path repair reimbursement from Rock Creek. Maria B. will follow-up.

2.     Trees

a.     Maria H. indicated that we need to follow-up on tree plantings as discussed at the 2022 and 2023 Annual Meetings. We need trees planted to replace the many trees felled over the year. We need to pick trees that are smaller and less likely to fall over. Maria H. contacted the County and they submitted a request for us; still waiting to hear back.  Maria H. stated that she would try to follow-up with the County again.  Maria H. Reached out again, no response.

b.     Tree to be taken down behind 3505 Toddsbury Ln. Maria B. will let Joe and Diane know when this is scheduled.

3.     Proposed Covenant Changes

4.     Path

Maria H. indicated that there may be a need to contact the synagogue at the one end of the chip path. Maria B. added this to the list of questions sent to the attorney.

5.     Mowing Contract

a.     Contract was signed and returned to Horeb. Closed.

New Business:

1.     Schedule April Board of Directors Meeting

a.     Meeting scheduled for April 17th, 7pm, but subsequently moved to April 25th.

2.     Need new date for possible HOA meeting for all residents; we need to provide at least 30 days written notice after we finalize the proposed changes to the Covenants. Deferred until we received responses from our attorney.

Meeting Adjourned at 8:09pm