July 2020 Board Meeting Summary

Brookeville Knolls HOA Board Meeting Minutes

Wednesday, July 15, 2020

7:00 p.m. – Virtual Zoom Meeting

Attendees:

Maria B Maria H Rick W

David K Ryan M Bob W

General:

• Ryan called the meeting to order at 7:02 pm.

• Ryan motioned to approve the June meeting minutes as written. David seconded, and all were in favor.

President’s Report:

• Emails:

• Ryan will respond to homeowner regarding HOA insurance policy.

• Trees hanging over the path; Land Decor was contacted to trim trees to 8 feet above the ground

• Website updated with new content

• GOCA

Treasurer’s Report:

• Account Balances as of 7/15/2020:

• Completed resale packet

• Dues status

Vice President’s Report

• No update

Secretary’s Report:

• Maria shared information on MoCo Recovery Team meeting.

Old Business:

• Landscaping Projects:

• Tree release

• Maria asked Pupkar to look at 3 trees on Queen Elizabeth Drive; 2 behind the last house on the right before hitting Georgia Avenue; 1 in the common area at the corner of Queen Elizabeth Drive and Heritage Hills Drive.

• Tree trimming; raise canopy; Maria B. notified Land Decor and asked them to do this trimming she also asked them to pull down the branch in the common area behind Tide Water Court.

• There is a drainage issue

• Comcast issue

• Reforestation: Maria B. discussed with Pupkar; he says this is not necessary

• ADU voting/proxy

• Maria B. reached out to regarding Path Closed signs; no response yet.

New Business:

• Pedestrian path: We should consider submitting a request to install a path between our pipeline and Georgia Avenue where we have the right of way.

• We need to get the proxies redone to one page. Ryan suggested we address the ADU amendment at the same time.

• Budget Review:

• David reviewed YTD actuals and proposed budget for new year; Board agreed to keep the dues flat. Maria B. motioned to approve the proposed budget for presentation at the annual meeting. Ryan seconded, all in favor.

• Maria will ask B&B Paving for estimate for path from pipeline to Georgia Avenue.

• Maria B. will send all cover letter for dues payment and proxy letters to Ryan to review with attorney.

• Maria B. will print and mail annual dues notice by August 15th.

Architecture Committee:

• No ACRs pending

• No resale packets pending

• Compliance issues:

Maria motioned to adjourn the meeting at 8:05pm; Ryan seconded, and all were in favor. The next meeting is scheduled for August 11th from 7:00 – 8:30 pm via Zoom. If any homeowners would like to join, please contact the HOA.