April 2019 Board Meeting Summary

Brookeville Knolls HOA BOD Meeting Minutes

Wednesday, April 10, 2019

7:00 pm – Olney Library

Attendees:

Maria Ryan Michelle Rick

David Kathleen Eric Bob

General:

• Kathleen called the meeting to order at 7:00pm.

• Ryan motioned to approve the March minutes as revised. Maria seconded, and all were in favor.

President’s Report

• Kathleen sent approved ACRs from March meeting to homeowners.

Treasurer’s Report:

• David provided a comprehensive report:

• Including Homeowners with outstanding dues

• Reported on account balances.

VP’s Report:

• Speed hump meeting on 5/14 @ 7:30pm at Tanterra Pool pavilion. Ryan will post information on the website.

• Tower stuff is going well; the County is looking at alternate sites.

Secretary’s Report:

• Maria has not heard from C&R after last email about clean-up. Maria will send an email to C&R asking them to perform clean-up and first cut.

Old Business:

• Reviewed Requests from Home Owner

• Received answer from HOA Attorney

• Architectural Guideline Changes

• Reviewed proposed FAQs; Ryan will resend the revised FAQs to the Board.

• Reviewed Summary of Changes to the Architectural Guidelines.

• Kathleen will email the document and the revised guidelines to HOA members before the May meeting.

• Maria will mail to those without email addresses before the May meeting, including an application form.

• Volunteer Recruitment

• Reviewed roles and procedures

• Kathleen shared template of notice letters

• Clean-up Day

• Kathleen reported on

New Business:

• Comcast Wires

• Need to contact Tidewater Court to remove Comcast boxes that are on HOA common area property behind the Tidewater Court swimming pool.

• Maria will look through HOA records for letter to Comcast and/or Tidewater Court management company.

• Drainage from Pool

• Need to contact Tidewater Court to address drainage onto pipeline that impact BKHOA homes when we have heavy rainfall.

• Tree to Fell

• Ryan indicated there is a tree through the woods behind Queen Elizabeth Drive that needs to come down before it falls onto the path.

• Kathleen will contact Pupkar

• Dirt Path behind Tidewater Court

• David shared photos of the dirt path behind Tidewater Court that is partially covered with a mix of pavers, cement pieces, etc.

• Architecture Review Committee

• Reviewed requirements for forming the committee.

• We need at least 3 people for the Review Committee. Committee members need to meet all qualifications. All volunteers present met these qualifications.

• Michelle volunteered to be the grounds monitor.

• Scope – review/approve Architectural Change Requests, monitor compliance, and share non-compliance with the Board.

• Kathleen motioned to appoint the three volunteers present; all were in favor.

• Bob volunteered to be the Chairman.

• Kathleen will send the next Architectural Change Request(s) to the committee for review.

Maria motioned to adjourn the meeting at 8:45pm; Ryan seconded, and all were in favor. The next Board meeting is scheduled for Wednesday, May 8th from 7-8:30pm at the Olney Library.